Credentialing Software Built for Healthcare Staffing Agencies
Stop Managing Healthcare Credentials in Excel.
Credentialing Check gives staffing agencies one place to track licenses, certifications, expirations, missing documents and clinician readiness — so your team can spend less time chasing paperwork and more time filling jobs.
- Automated reminders
- Live compliance tracking
- Expiration alerts
- Facility requirements
- Submission readiness
- Secure document storage
Why not a spreadsheet — or an enterprise suite?
A spreadsheet records dates. Credentialing Check turns those dates into renewal alerts, document review, and a shared view of clinician readiness. Choose it for staffing operations—not as a replacement for a CVO or hospital privileging system.
vs. Spreadsheets
- Reminders go out automatically — no one has to remember to check a column
- Documents live with each clinician, not in a folder someone can't find
- A live compliance score per clinician instead of a formula someone broke
- Clinicians upload their own renewals through their portal
Built around agency work
- Free for 5 clinicians; published monthly plans through 1,000, then custom enterprise quotes
- Start with a roster and requirements instead of a hospital privileging implementation
- Built for agency rosters and client sharing, not hospital privileging workflows
- Your team can run it — no dedicated credentialing department required
What you get either way
- Every license, certification and document in one place per clinician
- Expiration alerts to your team and to the clinician by email
- Verification tracking: who checked each document, and how
- A read-only client portal to share credential status with hospitals
Considering Verifiable, CredentialStream, or Medallion?
Compare the job you need done, not just the feature list. These platforms cover broader provider credentialing needs; our focus is your staffing roster, renewals, missing documents, and client sharing.
Verifiable
Offers automated primary-source verification and enterprise provider operations. Consider it when source verification or CVO services are central to your workflow.
Vendor's published scopeCredentialStream
Covers provider credentialing, enrollment, and privileging. Consider it when medical-staff workflows and hospital privileges are part of the requirement.
Vendor's published scopeMedallion
Offers provider credentialing and primary-source verification through its CVO. Consider it when you need managed verification and broader provider operations.
Vendor's published scopeChoose Credentialing Check when your team performs verification and needs a practical system to track it. We do not perform primary-source verification, payer enrollment, or hospital privileging.
See it in action
Real screens from the app — no mockups.
Live compliance dashboard
Clinician counts, compliance status and every credential alert in one view the moment you sign in.
Per-clinician checklist with verification
Every required document tracked line by line — upload, verify or reject, with who checked it and when.
Expiration calendar
Every renewal date across your whole roster on one calendar, so nothing slips.
How much is credentialing costing your agency?
Move the sliders to see what manual credentialing admin adds up to — and what you could keep.
Estimated annual administrative cost
$46,800
30 hrs/week × 52 weeks × $30/hr
Credentialing Check (Pro plan)
$1,799.88/year
$149.99/month
Potential administrative savings
$45,000/year
Estimates are illustrative only, based on the numbers you enter — your actual time and savings will vary. Savings compare estimated administrative labor against Credentialing Check's published monthly plans. Enterprise pricing and savings require a custom quote.
Published monthly pricing. Start free, upgrade as your roster grows.
Compare all plansFree
Get organized and see what's expiring.
$0/month
Up to 5 clinicians
- Compliance checklist per clinician
- Secure document storage
- Expiration tracking & status badges
- Dashboard overview
Starter
Automate reminders and grow your team.
$49.99/month
Up to 50 clinicians
- Everything in Free
- Automated email reminders (clinicians + agency)
- Custom reminder schedule
- Team members & roles
- Expiration calendar
Pro
Most popularSubmission-ready files and reporting.
$149.99/month
Up to 250 clinicians
- Everything in Starter
- Facilities & submission readiness
- Reports with CSV / PDF export
- Compliance rules per profession & state
- Activity log
Agency
AI-powered credentialing at scale.
$299.99/month
Up to 1,000 clinicians
- Everything in Pro
- AI credential auto-fill (type & dates)
- Highest clinician limit
- Priority support
More than 1,000 clinicians? There is a next step.
Enterprise Core, Multi-Entity, and Integrated options are scoped to your roster, organizational structure, migration, and connection needs. Pricing and deliverables are agreed in a written proposal—not an automatic clinician cap upgrade.
AI credential auto-fill, explained
On the Agency plan, adding a credential starts with a paste. Copy the text from a license, certificate or verification letter and the AI reads it to suggest the credential type, issue date and expiration date — so your team isn't typing dates off PDFs all day.
- It only reads the text you paste — it never guesses from the file name or fills anything silently.
- Every suggestion lands in the form for a human to review. Nothing is saved until your team confirms it.
- The result includes high, medium, or low model-reported confidence and an explanation. Credential types outside your agency's list are left unmatched.
- Dates like 'March 2027' are read as the last day of that month, the way credentialing teams record them.
How accurate is it?
We have not published a measured accuracy rate. Confidence is the model's assessment, not a verified probability. Ambiguous dates, incomplete text, and unusual formats can produce errors—even with high confidence. Compare every suggestion with the original document before saving.
Auto-fill assists data entry; it does not verify authenticity, check a licensing board, or approve a credential. Paste clinician credential text only—never patient information or PHI.
- Illustrative extraction—not a live accuracy test
- Pasted text
- “BLS Provider · expires March 2027”
- Suggested type
- BLS, if configured for your agency
- Suggested expiry
- March 31, 2027 · review required
ATS, VMS, HRIS & API
Available now on Starter, Pro, and Agency: import clinicians from a CSV with column mapping, send applicant records through our API or a signed inbound webhook, and send compliance status back to a receiving webhook.
- Available · Roster import
CSV field mapping and API imports match by external ID, then email, to update existing clinicians.
- Available · Two-way status
Per-agency API keys, signed inbound updates, signed outbound compliance delivery, field renaming, and sync activity.
- Requires compatible systems · ATS/VMS/HRIS
Your system must support CSV, HTTP requests, or compatible middleware. HRIS uses those same generic methods; there is no native HRIS connector or automatic payroll sync.
- Scoping · Vendor-native connections
Vendor-specific OAuth connections and custom enterprise feeds are not generally available. We confirm scope and vendor access before promising a connection.
Public API · agency-key protected
POST /api/public/v1/cliniciansGET /api/public/v1/cliniciansImport clinicians and read compliance status. Managed by agency owners/admins. Document files are never sent.
Security your clients will ask about
Hospitals and health systems will ask how clinician documents are handled before they trust your roster data. Here's the honest answer.
Agency-isolated data
Agency-scoped permissions separate clinician records, credentials, and client shares by membership and role. Authorized platform administrators have separate administrative access.
Private document storage
Uploaded licenses and certificates are stored privately and served through short-lived signed links — never public URLs.
Access by role
Owners, admins, recruiters and clinicians each see only what their role allows. Clinicians can upload but never download files.
Workforce credentials only: PHI uploads are prohibited, we do not sign BAAs, and we do not claim HIPAA compliance.
Read our Security & HIPAA/BAA policy, Privacy Policy and Data Processing Addendum.
Questions agencies ask
Do you sign a BAA?
No. Credentialing Check prohibits protected health information (PHI) and does not sign Business Associate Agreements (BAAs). Use it for workforce credentials, not patient records. We do not claim HIPAA compliance or suitability for workflows requiring a BAA.
How fast can we be up and running?
Minutes. Create your agency, add clinicians, and the compliance checklists generate automatically from each clinician's profession. There's no implementation project.
Do clinicians have to use it too?
Only if you want them to. Invite a clinician and they get their own dashboard to upload renewals — which land as Pending Review for your team. You can also manage everything yourself.
Can we share credential status with the hospitals we staff?
Yes. The client portal lets you invite a hospital or clinic, choose exactly which clinicians they can see, and toggle document downloads per client. Revoking access is instant.
Do you verify credentials with licensing boards?
No — we don't perform primary source verification. Your team verifies each document and records how it was checked (issuing board, registry, issuer's website, original document). We keep the audit trail.
What happens when a license is about to expire?
Your team and the clinician both get email reminders at 60, 30, 14, 7, 3 and 1 days before expiry, plus dashboard alerts and a calendar view of every renewal date.
What does it cost as we grow?
Free for up to 5 clinicians, then $49.99, $149.99 or $299.99 per month depending on roster size. Over 1,000 clinicians or multiple entities? Request a custom quote on our Enterprise pricing page.
Request a demo
Want a walkthrough first? Tell us about your agency and we'll show you the dashboard, checklists and alerts on a call.